Cleveland Attendance Policies & Procedures

Guardian Online Reporting Form: CHS Attendance Form

If your student is arriving late:

1. Check in at the iPad attendance kiosk at the front of the school.
2. Take the printed attendance slip.
3. Go directly to class and give the slip to their teacher.

If your student is leaving early:

If your student needs to leave school early, please complete the CHS Attendance Form before they need to leave.

1. Students must physically sign out in the Attendance Office before leaving campus.
2. Students returning to school later that day must sign back in.

 

---

Important Attendance Policies & Information

Three-School Day Rule

Absences and tardies must be excused by a parent/guardian within three school days (72 hours). After three school days, the attendance will remain unexcused in accordance with district policy.

Already Reported an Absence?

Attendance submissions are processed as quickly as possible, but updates may not appear in ParentVue before automated notifications are sent. If you have already reported the absence, you do not need to call, email, or submit again.

Incorrectly Marked Absent?

If your student was in class but incorrectly marked absent or tardy, the student will need to check in with their teacher to fix the mistake. The teacher must verify and correct classroom attendance.

Tardies, Skips & Flex Time

Regular and on-time attendance is important for student success. Cleveland uses attendance notifications and Tardy Lab to help students address patterns of missed instructional time. Tardy Lab is a supportive, restorative space where students can figure out why they are running late and how to fix it. Instead of being punitive, we reframe lunch detention as an opportunity for problem solving and growth.

Tardies

Students who accumulate 3 tardies or Late After Tardy (LAT) marks will be assigned to Tardy Lab.

Skips

Students who receive 2 or more skips (SKP) in one week will receive an attendance notification home and be assigned to Tardy Lab.

Last 15 Minutes of the Day

Students will not be released between 3:15-3:30 p.m. Please arrange for students who need to leave near the end of the day to check out before 3:15pm.

Flex

On Flex days, the Attendance Office may be unable to locate students during Flex (9:52-10:36 a.m.) because students are not required to be in a specific location.

If your student needs to leave during Flex, please make arrangements with them before Flex begins so they know when to report to the Attendance Office.

Excused Absences

Absences may be excused for qualifying reasons under Oregon law and PPS policy, including:

• Student illness
• Medical or qualifying appointments
• Religious holidays
• Injury
• Mental Health
• Family emergencies
• Death in the family

Parents/guardians must report qualifying absences within 3 school days.

Automated Attendance Notifications

Automated attendance notifications are sent through Parentsquare at approximately 12:30PM and 4:30PM.

If you receive a notification:

1. Check ParentVue to see the attendance code and class period.
2. If you have already reported the absence, please allow time for it to be processed. You do not need to report it again.
3. If the attendance needs to be excused, contact the Attendance Office within 3 school days.
4. If your student says they were in class, please contact their teacher directly to verify attendance.

10-Day Withdrawal

Oregon law requires schools to withdraw students from enrollment after 10 consecutive school days of absence, whether the absences are excused or unexcused.

Students returning after a 10-day withdrawal will need to call to set up an appointment with their counselor and a Vice Principal.

Cleveland Attendance Team

Attendance Vice Principal

Keyla Santiago Rodriguez

Attendance Coach

Isaac Camacho

Attendance Administrative Assistant

Amanda Knutson

Google Form: CHS Attendance Form

Attendance Office: 503-916-5126

Email: clevelandattend@pps.net